Forms and Templates

Budget Templates

Form Title Purpose Version Date
Fellowship Template

The Fellowship Template is used when preparing applications for individual fellowship proposals.  PLEASE NOTE: this template is currently in Draft mode, so please download a new copy each time it is needed to ensure you have the most recent version.

04/10/2017
MTDC Template (Modified Total Direct Costs)

The MTDC template is the most commonly used template for federal grants and corporate sponsors. It calculates F&A on all costs with the exception of equipment over $5,000, capital expenditures, charges for patient care, rental costs of off-site facilities, participant support costs, student tuition remission, scholarships and fellowships, as well as that portion of each subaward in excess of $25,000

08/09/2016
NIH Template (National Institutes of Health)

The NIH template should be used for all NIH projects. It calculates F&A on all costs with the exception of equipment over $5,000, capital expenditures, charges for patient care, rental costs of off-site facilities, participant support costs, student tuition remission, scholarships and fellowships, as well as that portion of each subaward in excess of $25,000.

08/09/2016
NSF Template (National Science Foundation)

The NSF template mirrors the budget categories on NSF's FastLane budget form. It calculates F&A on all costs with the exception of equipment over $5,000, capital expenditures, charges for patient care, rental costs of off-site facilities, participant support costs, student tuition remission, scholarships and fellowships, as well as that portion of each subaward in excess of $25,000

ATTENTION: DUE TO THE RELOCATION OF THE NSF HEADQUARTERS AND DATA CENTER NSF personnel will be moving from 8/24 through 10/1 and will be hard to reach. Please plan accordingly. 

08/09/2016
TDC Template (Total Direct Costs)

The TDC template is used when F&A is being charged on all items in the budget. If you have a contract with a state agency, foundation, or non-profit agency, you will probably use this template.

08/09/2016

NSF Forms/Templates

Form Title Purpose Version Date
NSF Forms and Templates

NSF is implementing a new pilot that will: 1) standardize collaborator and other affiliation information across the Foundation; and 2) ensure that such information is submitted in a searchable format.

Effective April 24, 2017, NSF will require the use of the spreadsheet linked below as a template for identifying collaborators and other affiliations. The FastLane Collaborators and Other Affiliations screens will link to the new template and instructions on the Policy Office webpage at: https://www.nsf.gov/bfa/dias/policy/coa.jsp. The spreadsheet has been developed to be fillable, however, the content and format requirements must not be altered by the user. This spreadsheet can be saved in .xlsx or .xls format, and directly uploaded into FastLane as a Collaborators and Other Affiliations Single Copy Document.

It is therefore imperative that this document be uploaded in .xlsx or .xls only. Uploading a document in any format other than .xlsx or .xls may delay the timely processing and review of your proposal

NIH Parent Application Packages

Form Title Purpose Version Date
R01

This application package is pre-populated with Appalachian's institutional data for the R01 Parent announcement.

10/24/2013
R03

This application package is pre-populated with Appalachian's institutional data for the R03 Parent announcement.

10/24/2013
R15

This application package is pre-populated with Appalachian's institutional data for the R15 Parent announcement.

10/24/2013
R21

This application package is pre-populated with Appalachian's institutional data for the R21 Parent announcement.

10/24/2013

Forms and Templates for Contracts and Agreements

Form Title Purpose Version Date
Contract for Professional Services Template

The Contract for Professional Services template is used when Appalachian contracts with an institution (for goods/services provided within that organization's normal business operations and which are provided to many different purchasers) or with an individual (i.e., consultant) for services provided on a sponsored project. Click here for more information on consultants.

06/17/2015
Interdepartmental Services Agreement Form

Use the Inter-departmental Service Agreement form when one University department wants to purchase services from another department.

03/09/2011
Subrecipient Agreement Template

The Subrecipient Agreement template is used when Appalachian contracts with another institution under a federal grant, award, or cooperative agreement (i.e., Appalachian is giving part of its funds to another institution for a portion of a sponsored project). Click here for more information on subcontracts.

06/19/2015
Subrecipient Commitment Form

All subrecipients should complete the Subrecipient Commitment Form prior to being included on a grant or contract proposal with Appalachian. The form verifies information about the subrecipient in the proposal; determines if the other organization's role is that of a true subrecipient; provides a checklist of documents and certifications required by sponsors and an area for the authorized official to sign; and allows the process of establishing a subagreement to move forward more quickly at the award stage.

01/22/2015
University Research Agreement Template

The University Research Agreement is used when a private sponsor wants to contract with the University for research activities.

07/31/2012
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F&A Policy

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Tuesday, July 18th , from 7:00 PM to 12:00 AM, AGrants, AIR and IRBIS will be offline for Maintenance. 

*NSF - effective 4/24/17 Collaborators Spreadsheet use required. 

More information here.

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ATTENTION: NSF RELOCATES HEADQUARTERS & DATA CENTER. From 8/24 to 10/1 staff will relocate to the new headquarters and it will be difficult to reach program officers and other officials. Please plan accordingly. 

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