Reporting Your Time and Effort on Sponsored Projects

If a grant or contract is audited and it is determined that the information provided was not accurate, the individual reporting the time and effort, the PI/PD, and the University may be responsible for repaying the grant.

  • Effort is considered to be the amount of time any individual spends on a specific University activity. This includes time spent working directly on a sponsored project in which salary is charged directly (as cash payments to the salary line) or contributed (as in a cost share or matching funds situation).
  • Effort is reported as a percentage of the total time spent on work-related activities for the University.
  • It is the responsibility of the Principal Investigator (PI) or Project Director (PD) to certify that the time and effort reports are accurate and not over-inflated. 
  • When the individuals working on a grant and the PI/PD sign the time and effort report, they are certifying that the information provided is accurate.
  • If a grant or contract is audited and it is determined that the information provided was not accurate, the individual reporting the time and effort, the PI/PD, and the University may be responsible for repaying the grant.


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