If allowed by the sponsor, you may include expenses for transportation incurred by project personnel at Appalachian (i.e. principal investigator, co-principal investigators, graduate and undergraduate students, etc.). Enter the total amount for all such expenses on the line for travel in your proposal budget, which may include:

  • Mileage reimbursement;
  • Airfare;
  • Baggage fees;
  • Daily parking at airport;
  • Ground travel, such as airport shuttles, taxis, etc.;
  • Per diem for meals**
  • Lodging***

**Click here for current Appalachian per diem rates for meals and lodging.

***Click here for federal per diem rates by city for lodging.

Note: Use federal per diem rates for lodging only, not meals; and if you use the federal rate for one trip, you must use it consistently for all trips in your project.

A few other things to keep in mind when budgeting for travel:
  • Costs for travel related to sponsored projects must conform to Appalachian's current travel policies (see section 510, Travel and Transportation, in the Policy Manual).
  • Depending on the sponsor's guidelines/RFP (Request for Proposals), you may need to break out the costs for each trip in the budget justification, including the location (if known), purpose, number of persons traveling, and expenses included.
  • Travel for consultants should be included in their consulting fee.
  • Travel for colleagues at other institutions who are included as subcontractors should be included in the separate subcontract budget.
  • Conference registration fees should typically be budgeted under Other Direct Costs.


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