FAQ - Write a Proposal

Do you have any example grant proposals?

Yes, we have numerous successful proposals on file. If you would like a sample proposal for a program or sponsor we do not already have on file, just contact Grants Resources & Services. We can obtain sample proposals for most federal programs and some foundations.

Who is eligible to serve as a PI?

Principal Investigators, Program Directors, or Project Directors are the individual(s) designated by the applicant organization to have the appropriate level of authority and responsibility to direct the project or program to be supported by the award. Appalachian may designate multiple individuals as principal investigators who share the authority and responsibility for leading and directing the project, intellectually and logistically. At Appalachian only faculty and staff are eligible to serve as Principal Investigator, Program Director, or Project Director.

When should I contact the program officer before applying for a grant?

If the call for proposals or agency website gives program officer or other official contact information, by all means contact that person early in your proposal preparation process. You should be able to learn valuable information that may save you time and give you a better chance of being funded. Waiting too late in the proposal preparation process can result in not having time to fix a problem or in not being able to reach the program officer.

How do I create PDF files to include in my application?

Computers on campus are equipped with the ability to convert files to PDFs.

  1. Click File and then Print.
  2. Change Printer to Adobe PDF.
  3. Click Print.
  4. A window will prompt you to save the file as a PDF.
Who do I list as the Legal Applicant on my proposal application?

Appalachian State University

What is Appalachian’s Federal Employer Identification Number (EIN) or Tax ID?

Please contact Stephen Kimel in ORSP at kimelsa@appstate.edu.

What is Appalachian’s DUNS number?


What is a CFDA Number?

This is specific to federally-funded projects; usually listed near the beginning of the guidelines/RFP (Request for Proposals), or you may find it at https://www.cfda.gov/. The format is ##.### where the first 2 numbers identify the federal agency (i.e., 84 is always the US Department of Education), and the last 3 digits identify the program. Alpha-numberic characters may be included to designate areas of program emphasis.

What is a Funding Opportunity Number (FON)?

Generally, this will only apply to a federally-funded project, though some foundations use it also; will be included in the guidelines.

What do I put for contact information on my proposal application?

This can vary depending on the sponsor; check with your department's contact person in Sponsored Programs.

Who do I list as Appalachian’s Authorized Official Representative (AOR) on my proposal application?
What do I put for the Applicant Address/AOR Address on my proposal application?

287 Rivers Street, Room 382; PO Box 32174; Boone, NC 28608-2174

What do I put for the Applicant Email/AOR Email on my proposal application?
What do I put for the Applicant phone/AOR phone on my proposal application?


What do I put for the Applicant Fax/AOR Fax on my proposal application?


Where can I find the Appalachian’s mission statement to include in my proposal application?
Where can I find institutional facts and statistics, such as student body composition, resources, and finances?
Where can I find Appalachian’s most recent financial report/audit?
Where can I find proof of university's tax-exempt status?

You may be asked to attach proof of Appalachian's tax-exempt status. Please call your department's contact person in Sponsored Programs for a current copy.

What is Appalachian’s Federal Congressional District number?


What is Appalachian’s North Carolina State House District number?


What is Appalachian’s North Carolina State Senate District number?


What is Appalachian’s CAGE Code (for federal contracting)?


What is Appalachian’s Federal Emergency Management Agency (FEMA) Region Code?

Region 4

What is Appalachian’s U.S. Environmental Protection Agency (EPA) Region Code?

Region 4

What is Appalachian’s U.S. Fish and Wildlife Service (USFWS) Region Code?

Region 4

What is Appalachian’s U.S. Forest Services (USFS) Region Code?

Region 8

What is Appalachian’s Federal-wide Assurance (FWA) for the Protection of Human Subjects Number?


What is Appalachian’s Animal Subjects/Animal Welfare Assurance (AWA) Number?



Office of Research
John E. Thomas Building
287 Rivers Street
Room 382
PO Box 32174
Boone, NC 28608-2174
Ph: (828) 262-7459
Fax: (828) 262-2641
Staff Contacts
Skype us at: appstate.grants1
Follow us on Twitter: @ckhowson

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