Sponsors' Electronic Submission Systems

Appalachian’s Proposal Routing and Award Management System: AGrants

  • AGrantsAGrants is the system by which you route proposals for all required internal approvals prior to submission to the sponsor.

  • It is also the official campus repository for all documents related to sponsored activities at Appalachian, both those that are submitted and those that are awarded. Sponsored Programs and Special Funds Accounting maintain the documents in AGrants after a proposal has been funded.
  • Please note: You, or your contact person in Sponsored Programs, must still submit the proposal itself to the sponsor using the appropriate system/method mandated by the sponsor.

Sponsors’ Submission and Award Management Systems

  • Some sponsors use electronic submission systems which require you to either create an account for uploading and submitting proposal materials yourself (see below) or for an authorized research administrator to log in and submit your proposal on your and the University’s behalf (your contact person in Sponsored Programs will do this for you).
  • Some sponsors may have you submit a grant proposal through one system, such as Grants.gov, and then complete further requested information via their own site. National Institutes of Health (NIH) and National Oceanic and Atmospheric Administration (NOAA) do this; see below.
  • Some of these systems (such as Research.gov and eRA Commons) also contain post-award functions which allow you to submit interim and final reports.
Some tips for submitting proposals via electronic submission systems yourself
  • Read the program guidelines/RFP (Request for Proposals) to find the URL of the sponsor's online submission system/website, what will be required, and when.
  • Usually, you will be required to set up an account with a username and password.
  • Start early! Log in, and become familiar with the site and the electronic forms well before your deadline.
  • Create a list of questions as you preview the site, and discuss them with the program officer.
  • Fill in any required information, and attach any required items such as project narrative, budget, budget justification, letters of support, etc.
  • Either share your account and login information with your contact person in Sponsored Programs, so they can log in to review and insure the information you provided is accurate; or send that person screen shots of what you have completed, in addition to any required attachments. 
  • After submitting online, be sure to print the screen showing your submission was successful, and upload it to AGrants as confirmation.
  • Save and upload to AGrants any response you receive confirming that your proposal was received as well.

Systems used by multiple sponsors

grants.govproposal central application system

Systems used by specific sponsors

The links below will take you directly to the systems these sponsors use.

Tools How To Additional Resources About

Funding Alerts
Internal Grants
Reports
Sponsor E-Submission Systems
F&A Policy
Data Security 
Faculty Editors & Co-Editors of Journals 
Connecting to campus resources when off-campus

*NSF - effective 4/24/17 Collaborators Spreadsheet use required. 

More information here.

Fringe, Travel and F&A Rates
Contracts
Fellowships
Limited Submissions
Material Transfer Agreements
No Cost Extensions
Institutional Data for Grant Forms

University Research Council
Office of Student Research
Research at Appalachian
NIH Guide
ASU Policy Manual
ASU Financial Reports
A-133 Audit

Office of Research
Grants Resources & Services
Sponsored Programs
Research Protections
Special Funds Accounting
Departmental Assignments

 

ATTENTION: NSF FASTLANE & RESEARCH.GOV OFFLINE FROM 6/30 8PM TO 7/4 6PM WHILE NSF RELOCATES HEADQUARTERS & DATA CENTER. 


From 8/24 to 10/1 staff will relocate to the new headquarters and it will be difficult to reach program officers and other officials. Please plan accordingly. 


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