When Sponsors Limit Proposals from An Institution

When Sponsors Limit Proposals from An Institution

What are limited submissions?

Limited submissions are programs or sponsors that restrict the number of proposals Appalachian can submit each year.

Why is this important?

If we submit more proposals than a program allows, the sponsor can reject all proposals from our university without review.

What if I am interested in a program that limits submissions?

  1. First, check the InfoReady Home Page (for active competitions) & Popular Programs list below (for upcoming competitions). We hold internal competitions for these programs every year, because we always have more prospective applicants than available application slots. 

  2. If the program you're interested in is not on the Popular Programs list, send a brief e-mail to grs@appstate.edu at least eight weeks before the sponsor's deadline notifying us of your intent to apply. We will try to determine whether there are other prospective applicants and coordinate an internal competition only if necessary.

How does Grants Resources & Services handle limited submissions?

In accordance with the university's policy on limited submissions, we organize an internal competition to fairly select the strongest proposal from all potential applicants at Appalachian. This is an overview of the process:

  1. Prospective applicants notify us of their intent to apply to a program with submission restrictions by sending a brief e-mail to grs@appstate.edu at least eight weeks before the sponsor's deadline.

  2. After receiving a notification of intent to apply, GRS tries to identify any other prospective applicants for that program via queries to relevant parties. If there are no other prospective applicants, the first person who notified us of his/her intent to apply is approved as the one applicant from Appalachian that year. If there are other prospective applicants, we create an internal competition. 

  3. We publicize the internal competition via messages to department chairs, past applicants, and the Research Programs mailing list.

  4. All potential applicants submit an internal application via webform.

  5. Faculty peer reviewers rate these concept papers based on the program's guidelines.

  6. We invite the applicant with the highest-rated concept paper to develop and submit a full proposal.

  7. We help the other applicants look for alternative funding sources and/or improve their concept papers so they can try again in next year's internal competition.

If the program you're interested in is not on this list, send a brief e-mail to grs@appstate.edu at least eight weeks before the sponsor's deadline notifying us of your intent to apply.  Since it is not possible to maintain an exhaustive list of all programs, it remains the faculty member's responsibility to notify GRS if he/she is considering applying to a program with a submission restriction.

Sponsor Title Internal Deadline Submission Limitations Method Sponsor's Deadline Record Last Verified
National Endowment for the Arts (NEA) Art Works and Challenge America TBD One application per institution per year for either Art Works or Challenge America. In addition, an institution may submit one application for the Art Works Creativity Connects program. We hold an annual internal competition to select the applicant(s) from Appalachian who may apply. Please see later for updated guidelines. Contact grs@appstate.edu for more information. Anticipated for mid-February, early-March, and mid-April. 10/25/2016
Walmart Foundation Walmart National Giving Program 03/01/2017 - 12:00pm One award per institution per fiscal year.Internal deadline TBA. If you plan to submit an application, send an e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply.
Anticipated
Continuous
Appalachian targets March 1 annually as an ideal submission date because Walmart's fiscal year begins February 1 and it is best to submit shortly thereafter.
10/25/2016
ArtPlace America ArtPlace America Grants TBD One letter of inquiry per organization per grant cycle. Applying for a grant does not preclude an organization from also applying for an ArtPlace loan and vice versa. If you plan to submit an application, send a brief message to grs@appstate.edu by the internal deadline notifying us of your intent to apply. Anticipated We anticipate the next open call for projects to be made in early January 2017. 10/25/2016
Oak Ridge Associated Universities (ORAU) ORAU Travel Grants program 10/01/2016 - 12:00pm Each ORAU Institution is limited to two requests per ORAU fiscal year (October 1 – September 30). Contact grs@appstate.edu for more information. One applicant located for one request. Second request open to first-come-first serve eligible applicant until end of grantmaker's fiscal year. Continuous The sponsor deadline depends on the date of the proposed travel. 10/25/2016
National Science Foundation (NSF) ADVANCE: Increasing the Participation and Advancement of Women in Academic Science and Engineering Careers TBD Internal competition TBD. One for IT-Preliminary, Institutional Transformation (IT), or Adaptation; no limit for Partnership, ADVANCE Resource and Coordination Network, and ADVANCE Longitudinal Evaluation: IT-Preliminary: Non-profit academic institutions are allowed to submit one preliminary proposal in the competition. IT and Adaptation: Non-profit academic institutions are allowed to submit one proposal in the competition to either the IT (if invited after the preliminary proposal stage) or the Adaptation track but not both. Non-profit, non-academic organizations are allowed to submit one Adaptation proposal in the competition and may also be a partner on Partnership and/or ADVANCE Resource and Coordination Network proposals. A non-profit academic institution or non-profit, non-academic organization may be a partner on multiple Partnership proposals in the same competition but lead only one and may also be a partner on an ADVANCE Resource and Coordination Network and/or an ADVANCE Longitudinal Evaluation proposal if appropriate. If you plan to submit an application for the 2017 deadlines, send a brief e-mail to grs@appstate.edu before the 2015 internal deadline notifying us of your intent to apply. 01/20/2016 Confirmed 12/14/2016 for LOI; 01/11/2017 for full proposal for partnerships. 08/09/2017 for LOIs for Adaptation; 09/13/2017 for full proposal Adaptation. Preliminary proposal deadline for Institutional Transformation 04/12/2017; full proposal 01/17/2018. Advance Resource and Coordination Network full proposal 03/15/2017. 10/25/2016
Greenwall Foundation Greenwall Faculty Scholars in Bioethics TBD Up to two applicants from a university will be considered in each application cycle. Institutions are requested to have an internal screening and selection process. No more than one award per institution will be made in each Faculty Scholars grant cycle. The unit of award will be the overseeing university, thus if a university with a law school, medical school, several teaching hospitals, and a faculty of arts and sciences, nominates two applicants in a cycle, only one may be chosen. If you plan to submit an application, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. 11/01/2016 Confirmed Letters of Intent due by November 1, 2016, 12:00pm, ET (noon) Full Proposals due by January 17, 2017, 12:00pm, ET (noon) Scholars announced on or after June 1, 2017 10/25/2016
Library Services and Technology Act (LSTA): State Library of North Carolina Project Grants TBD Eligible libraries may submit three applications each year. Required Letter of Intent. 11/01/2016 Confirmed for LOI; 02/24/2017 for full proposal. 10/25/2016
North Carolina Division of University-School Programs and UNC Center for School Leadership Development NC QUEST (North Carolina Quality Educators through Staff Development and Training) 08/29/2017 - 12:00pm One new proposal per institution per funding cycle (not including continuation grants). We hold an annual internal competition for this program. Please contact grs@appstate.edu for more information. 11/15/2016 Anticipated 10/25/2016
National Science Foundation NSF Partnerships for Innovation: Building Innovation Capacity Program TBD Appalachian can only submit 2 LOIs which lead to 2 full applications. 11/16/2016 Confirmed 10/25/2016
National Institutes of Health Academic-Community Partnership Conference Series (R13) 09/14/2016 - 12:00pm One application per institution Please send a brief email to grs@appstate.edu if interested in applying for this program. 11/17/2016 Confirmed 10/25/2016
Puffin Foundation Puffin Foundation Grants 11/02/2016 - 12:00pm One application per institution per year. If you plan to submit an application, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. 12/30/2016 Confirmed Application packets are available starting September 1st. Requests for application packets must be received by December 6th 10/25/2016
Walmart Foundation Walmart Community Grants TBD Once you have received funding from a facility for this program, you are not eligible to reapply at that facility until the next fiscal year. 12/31/2016 Confirmed Appalachian has already submitted an application to this program for the 2016 Fiscal Year. If we are not funded, we may submit again prior to the end of the FY, but if we are, the next submission window will be Feb 1, 2017-December 31, 2017 10/25/2016
Oak Ridge Associated Universities (ORAU) ORAU Ralph E. Powe Junior Faculty Enhancement Awards 11/16/2016 (All day) Two applications per institution per year. We hold an annual internal competition for this program. Contact grs@appstate.edu for more information. 01/09/2017 Confirmed 10/25/2016
National Science Foundation (NSF) Major Research Instrumentation (MRI) 11/09/2016 (All day) Three applications per institution, with one of the three applications being for instrument development. Other restrictions apply for sub-awardees and collaborations. We hold an annual internal competition to select the applicant(s) from Appalachian who may submit to the external agency. Please contact grs@appstate.edu for more information. 01/11/2017 Confirmed 10/25/2016
Walmart Foundation Walmart State Giving Program 12/05/2016 (All day) One award per institution per fiscal year. The internal deadline is for expressing interest in applying to the program. If you plan to submit an application, send a brief e-mail to grs@appstate.edu notifying us of your intent to apply, so we can check ORSP records and verify institutional eligibility. (Eligibility depends on past awards.) Contact grs@appstate.edu for more information. 01/30/2017 Confirmed for January, 2017. 10/25/2016
National Science Foundation Cultivating Cultures for Ethical STEM (CCE STEM) TBD One application per institution with institution as lead applicant. Please send a brief email to grs@appstate.edu if interested in applying for this program. 02/15/2017 Confirmed 10/25/2016
Library Services and Technology Act (LSTA): State Library of North Carolina EZ Grants TBD Internal competition deadline TBD. An eligible library or organization may submit up to three applications each year. A Please send a brief email to grs@appstate.edu if interested in applying for this program. 02/24/2017 Confirmed 10/25/2016
South Arts (formerly Southern Arts Federation) South Arts Grants (multiple programs) 01/15/2017 - 12:00pm Organizations are eligible for only one Traditional Arts grant through the fiscal year July 1, 2016-June 30, 2017. Organizations currently receiving funding (for the 2016-2017 fiscal year) through South Arts’ Regional Touring or Literary Arts Touring program are not eligible for this grant program.Presenters are limited to one Regional Touring grant application AND one Regional Touring: Block-Booked Tour grant application per South Arts fiscal year.Presenters are limited to one Literary Arts Touring grant application per South Arts fiscal year.Presenters are limited to one Planning Grant application and one Travel Grant application per South Arts fiscal year.Presenting organizations are limited to one Planning Grant AND one Travel Grant per South Arts fiscal year. If you plan to submit a proposal, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. 03/01/2017 Confirmed "Block-Booked Tour applications must be submitted online by Wednesday, March 1, 2017 by 11:59 PM ET. Regional Touring applications must be submitted online by Wednesday, March 8, 2017 by 11:59 PM ET." Traditional Arts: September 1, 2016; December 7, 2016; March 15, 2017 for projects taking place between October 1, 2016 through June 30, 2017.05/01/2017 for Literary Arts.Presenter Assistance and Travel Grants 60 days prior to the activities 10/25/2016
North Carolina Preservation Consortium (NCPC) North Carolina Preservation Consortium (NCPC) Preservation Grants TBD Internal deadline TBD. Institutions may apply for only one grant per year. An institution that has received a NCPC Preservation Grant may apply for another grant to support the next phase of its preservation efforts after successfully completing its initial grant project. Please send a brief email to grs@appstate.edu if interested in applying for this program. 03/15/2017 Anticipated 10/25/2016
National Science Foundation (NSF) NSF Scholarships in Science, Technology, Engineering, and Mathematics (S-STEM) TBD One application per degree-granting college. If you plan to submit an application, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. 03/29/2017 Confirmed 03/02/2017
North Carolina GlaxoSmithKline Foundation North Carolina GlaxoSmithKline Foundation: Ribbon of Hope Mini-Grants 03/07/2016 - 12:00pm Some coordination required. An organization may only receive one Ribbon of Hope grant. If you plan to submit an application, send a brief e-mail to grs@appstate.edu notifying us of your intent to apply. 04/01/2017 Anticipated April 1, 2017 and October 1, 2017 10/25/2016
American Honda Foundation American Honda Foundation Grants TBD Internal competition deadline TBD. One application per institution per 12-month period. We hold an annual internal competition for this program. . Contact grs@appstate.edu for more information. 05/01/2017 Confirmed Now accepts proposals three times a year.08/01/2017 and 02/01/2018 and for new organizations. 05/01/2016 for returning organizations. 03/02/2017
National Endowment for the Humanities Preservation Assistance Grants for Smaller Institutions TBD Only one application for a Preservation Assistance Grant may be submitted annually by an institution, although distinct collecting entities of a larger organization may apply in the same year, such as the library and museum of a university or two historic sites within a historical society. Please send a brief email to grs@appstate.edu if interested in applying for this program. 05/02/2017 Confirmed 10/25/2016
Dreyfus Foundation Jean Dreyfus Boissevain Lectureship for Undergraduate Institutions 03/22/2017 - 12:00pm Internal competition deadline TBD. One application per institution per year.Internal deadline anticipated. If you plan to submit an application, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. 05/18/2017 Confirmed 03/02/2017
William T. Grant Foundation Scholars Program TBD One nomination per college. Internal deadline TBD. If you plan to submit a nomination, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. The internal deadline will be posted here when the 2017 guidelines are released by the sponsor. 07/06/2017 Confirmed 3:00 P.M. 03/02/2017
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