When Sponsors Limit Proposals from An Institution

When Sponsors Limit Proposals from An Institution

What are limited submissions?

Limited submissions are programs or sponsors that restrict the number of proposals Appalachian can submit each year.

Why is this important?

If we submit more proposals than a program allows, the sponsor can reject all proposals from our university without review.

What if I am interested in a program that limits submissions?

  1. First, check the InfoReady Home Page (for active competitions) & Popular Programs list below (for upcoming competitions). We hold internal competitions for these programs every year, because we always have more prospective applicants than available application slots. 

  2. If the program you're interested in is not on the Popular Programs list, send a brief e-mail to grs@appstate.edu at least eight weeks before the sponsor's deadline notifying us of your intent to apply. We will try to determine whether there are other prospective applicants and coordinate an internal competition only if necessary.

How does Grants Resources & Services handle limited submissions?

In accordance with the university's policy on limited submissions, we organize an internal competition to fairly select the strongest proposal from all potential applicants at Appalachian. This is an overview of the process:

  1. Prospective applicants notify us of their intent to apply to a program with submission restrictions by sending a brief e-mail to grs@appstate.edu at least eight weeks before the sponsor's deadline.

  2. After receiving a notification of intent to apply, GRS tries to identify any other prospective applicants for that program via queries to relevant parties. If there are no other prospective applicants, the first person who notified us of his/her intent to apply is approved as the one applicant from Appalachian that year. If there are other prospective applicants, we create an internal competition. 

  3. We publicize the internal competition via messages to department chairs, past applicants, and the Research Programs mailing list.

  4. All potential applicants submit an internal application via webform.

  5. Faculty peer reviewers rate these concept papers based on the program's guidelines.

  6. We invite the applicant with the highest-rated concept paper to develop and submit a full proposal.

  7. We help the other applicants look for alternative funding sources and/or improve their concept papers so they can try again in next year's internal competition.

If the program you're interested in is not on this list, send a brief e-mail to grs@appstate.edu at least eight weeks before the sponsor's deadline notifying us of your intent to apply.  Since it is not possible to maintain an exhaustive list of all programs, it remains the faculty member's responsibility to notify GRS if he/she is considering applying to a program with a submission restriction.

Sponsor Title Internal Deadline Submission Limitations Method Sponsor's Deadline Record Last Verified
Walmart Foundation Walmart State Giving Program TBD One award per institution per fiscal year. Internal deadline TBD for next year. If you plan to submit an application, send a brief e-mail to grs@appstate.edu notifying us of your intent to apply, so we can check ORSP records and verify institutional eligibility. (Eligibility depends on past awards.) Contact grs@appstate.edu for more information. Anticipated 08/01/2017
Oak Ridge Associated Universities (ORAU) ORAU Travel Grants program 09/29/2017 - 12:00pm Each ORAU Institution is limited to two requests per ORAU fiscal year (October 1 – September 30). Contact grs@appstate.edu for more information. Continuous The sponsor deadline depends on the date of the proposed travel. 08/01/2017
National Science Foundation (NSF) Collections in Support of Biological Research (CSBR) TBD Internal competition deadline TBD. Three proposals per organization per competition. One proposal per collection. "Organizations that house multiple collections and submit proposals from more than one collection must demonstrate strategic planning activities and clearly articulate their prioritization of the needs outlined in the proposals." If you plan to submit an application, send an e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. 08/14/2017 Confirmed 08/01/2017
North Carolina Biotechnology Center (NCBC) Institutional Development Grant (IDG) TBD An institution may not submit multiple proposals for similar equipment during the same funding year. An institution that receives IDG funds to purchase a piece of equipment is ineligible for two years to receive IDG funds to purchase similar equipment. A principal investigator may have no more than two active awards from NCBC at the same time. If you plan to submit an application, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply and briefly describing the equipment you would like to purchase. 08/30/2017 Confirmed 08/01/2017
National Science Foundation (NSF) ADVANCE: Increasing the Participation and Advancement of Women in Academic Science and Engineering Careers TBD Internal competition TBD. One for IT-Preliminary, Institutional Transformation (IT), or Adaptation; no limit for Partnership, ADVANCE Resource and Coordination Network, and ADVANCE Longitudinal Evaluation: IT-Preliminary: Non-profit academic institutions are allowed to submit one preliminary proposal in the competition. IT and Adaptation: Non-profit academic institutions are allowed to submit one proposal in the competition to either the IT (if invited after the preliminary proposal stage) or the Adaptation track but not both. Non-profit, non-academic organizations are allowed to submit one Adaptation proposal in the competition and may also be a partner on Partnership and/or ADVANCE Resource and Coordination Network proposals. A non-profit academic institution or non-profit, non-academic organization may be a partner on multiple Partnership proposals in the same competition but lead only one and may also be a partner on an ADVANCE Resource and Coordination Network and/or an ADVANCE Longitudinal Evaluation proposal if appropriate. If you plan to submit an application for the 2017 deadlines, send a brief e-mail to grs@appstate.edu notifying us of your intent to apply. 09/13/2017 Confirmed 08/09/2017 for LOIs for Adaptation; 09/13/2017 for full proposal Adaptation. Preliminary proposal deadline for Institutional Transformation 04/12/2017; full proposal 01/17/2018. 05/15/2017
Sloan Foundation Sloan Research Fellowships TBD Internal deadline TBA. Three nominations per department annually. Contact your department chair if you are interested in this program. Grants Resources & Services coordinates with department chairs and deans for this competition. Interested faculty members should contact their department chair. 09/15/2017 Confirmed 08/01/2017
National Institutes of Health (NIH) Bridges to the Baccalaureate (R25) TBD Competition deadline TBD. One application per institution. NIH will not accept any application that is essentially the same as one currently pending initial peer review unless the applicant withdraws the pending application. If you plan to submit an application, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. Contact grs@appstate.edu for more information. 09/25/2017 Confirmed September 25, 2017 September 25, 2018, by 5:00 PM local time of applicant organization 08/01/2017
National Endowment for the Humanities (NEH) Summer Stipends 08/04/2017 - 12:00pm Internal deadline 8/4/2017 confirmed. Two nominations per institution. We hold an annual internal competition to select the applicant(s) from Appalachian who may submit to the external agency. 09/27/2017 Confirmed 08/01/2017
Procter & Gamble Company Higher Education Grant Program 08/01/2017 - 12:00pm One college or university may apply for multiple grants supporting multiple programs but may not receive more than $50,000 in one year. If you plan to submit an application, send an e-mail to grs@appstate.edu 09/30/2017 Confirmed 08/01/2017
North Carolina GlaxoSmithKline Foundation North Carolina GlaxoSmithKline Foundation: Ribbon of Hope Mini-Grants TBD Some coordination required. An organization may only receive one Ribbon of Hope grant. If you plan to submit an application, send a brief e-mail to grs@appstate.edu notifying us of your intent to apply. 10/01/2017 Anticipated October 1, 2017. April 1, 2018 anticipated. 05/15/2017
Greenwall Foundation Greenwall Faculty Scholars in Bioethics TBD Up to two applicants from a university will be considered in each application cycle. Institutions are requested to have an internal screening and selection process. No more than one award per institution will be made in each Faculty Scholars grant cycle. The unit of award will be the overseeing university, thus if a university with a law school, medical school, several teaching hospitals, and a faculty of arts and sciences, nominates two applicants in a cycle, only one may be chosen.Internal deadline TBD. If you plan to submit an application, send a brief e-mail to grs@appstate.edu before the internal deadline notifying us of your intent to apply. 11/01/2017 Confirmed Letters of Intent due by November 1, 2017, 12:00pm, ET (noon) Full Proposals due by January 15, 2018, 12:00pm, ET (noon) Scholars announced on or after June 1, 2018. The request for proposals and due dates for this cycle will be announced in Summer 2017. 08/01/2017
Library Services and Technology Act (LSTA): State Library of North Carolina Project Grants TBD Eligible libraries may submit three applications each year. Required Letter of Intent due 11/01/2017 anticipated. 11/01/2017 Anticipated for LOI; 02/24/2018 anticipated for full proposal. 08/03/2017
North Carolina Division of University-School Programs and UNC Center for School Leadership Development NC QUEST (North Carolina Quality Educators through Staff Development and Training) 08/29/2017 - 12:00pm One new proposal per institution per funding cycle (not including continuation grants). Internal deadline TBD. We hold an annual internal competition for this program. Please contact grs@appstate.edu for more information. 11/15/2017 Anticipated 08/01/2017
Library Services and Technology Act (LSTA): State Library of North Carolina EZ Grants TBD Internal competition deadline TBD. An eligible library or organization may submit up to three applications each year. Please send a brief email to grs@appstate.edu if interested in applying for this program. 02/24/2018 Anticipated 08/01/2017
Oak Ridge Associated Universities (ORAU) ORAU Event Sponsorship program TBD Internal deadline 08/12/2017 anticipated for complete submission on 9/1 We hold an annual internal competition for this program. Guidelines for the internal competition will be posted here before the deadline. Contact grs@appstate.edu for more information. 09/01/2018
Anticipated
Continuous
09/01/2018 if the event will take place between October 1 and May 31 of the following year; March 1 if the event will take place between April 1 and September 30.
08/01/2017
Walmart Foundation Walmart Community Grants TBD The grant cycle began on February 1, 2017. Once you have received funding from a facility for this program, you are not eligible to reapply at that facility until the next fiscal year. 12/31/2018 Anticipated Appalachian has already submitted an application to this program for the 2017 Fiscal Year. If we are not funded, we may submit again prior to the end of the FY, but if we are, the next submission window will be Feb 1, 2018-December 31, 2018 08/01/2017

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